From Link Building Guide

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Manage All Link Offer Follow Ups

As your link acquisition efforts proceed you'll accumulate email and conversation thread responses to your link offers. Stay organized using spreadsheets and dedicated inbox. In the case of your email responses you'll either look for ways to maximize your new link relationship, inquire about the reasons for their rejection, or deliberate on a response to their counter-offer. For conversation threads, whenever possible subscribe to follow up comments. If this isn't possible be sure to create a reminder for yourself to follow up on any further questions or conversation that may arise. You may find it necessary to placate community 'watch dogs' who aggressively patrol for spam through demonstrations of authority.

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Link Acquisition Conversion Phone Personal Link Offers | Link Acquisition Track Conversion Rates